Designing Monitoring Systems

Results-based project and program implementation requires developing a plan of what is to be accomplished through the intervention, how the intervention is to be implemented, and the expected outcome of the intervention. For plans to be usable and useful they need to be structured enough to provide guidance to the researchers / implementers while flexible enough to allow for adjustments based on learning from how the intervention unfolds. This structured flexibility allows for taking account of changing circumstances and unanticipated issues and challenges. When the project is completed, it is important to see whether the project has achieved what it set out to accomplish and what could be learned from the implementation. This is where monitoring and evaluation systems can play an indispensible role in gathering and making use of project-related data.

Monitoring is a process of observing, checking, and keeping record of how a project unfolds. Monitoring is a continuous process running alongside project implementation.

Evaluation is the analysis of systematically gathered project data and other information to take stock of accomplishments against and variations from project objectives and milestones. Evaluations may be carried out partway during the lifetime of the project or after the project has been completed. For greater effectiveness both monitoring and evaluation(s) should be incorporated in project design.

APPRO offers short-term training, review workshops, ongoing mentorship, and acting as a sounding board for monitoring and evaluation personnel. The training components are as follows:

  • Introduction to Monitoring & Evaluations (M&E)
  • Baseline assessments for developing M&E systems
  • Needs assessment and development of M&E tools for mid-term reviews
  • Setting up M&E systems
  • Assessment and review of M&E systems
  • Mentoring of M&E staff
  • Project / Programs evaluations
  • Indicator design approaches and linkages with logical frameworks
  • Key performance indicators
  • Result-based M&E

Sample of Training Modules Offered

Introduction to M&E

This training aims to introduce the key concepts used in monitoring and evaluation. At the end of this training participants will be able to apply the key concepts in their work.

Day 1

  • Monitoring and Evaluation in relation to the Project Cycle
  • Definition of monitoring and evaluation using the DAC Criteria
  • Difference between monitoring and evaluation

Day 2

  • M&E responsibilities
  • Monitoring and information needs in relation to the Logical Framework
  • Indicators
  • Most common methodologies of M&E
  • Analysis for M&E based on SMART and C&B analysis techniques

Day 3

  • Ethics and protection issues in monitoring and evaluation
  • Practical applications of M&E in regards to ongoing management, policy reform, project implementation, and project design
  • Managers’ Specific Needs
  • Development of Terms of Reference for external evaluators.

For more information and to discuss your needs for training please email